For a long time now the YAU has been working with SPOT satellite tracking devices and services provided by Trackleaders.com. It is mandatory for all distances. As with any technology, there are pros and cons. But overall the positive aspects are more than the negative ones.
If the tracking function is active, a SPOT regularly sends its position via satellite. Thus we know where athletes are and so do their family members and friends back home. During the race a link to the map will be placed in a prominent position on our website.
In addition the SPOT allows athletes to send a “Help“, “911“, “OK” and a “Custom” message. The main reason we have SPOTs is for their 911 function. And thankfully, so far it has only been used a few times. The 911 button to us means there is an absolutely life threatening situation. This also means if there is no life threatening situation, IT CAN’T BE PUSHED! The cost for a 911 rescue operation can be enormous and it has to be paid by participants or their insurance. Obviously, if life is at risk, it just has to be done. But if athletes are lost, tired, exhausted or have any other problem that a good rest and common sense can solve, the 911 button must not be pushed.
If a good rest is of no help, there is a button on the SPOT that is called exactly that: „Help“. It is a signal to the race organisation that athletes have a problem and want to end their race then and there. But otherwise they are fine and will wait for us to come. We do not come out to get athletes who send a help message at night. They are expected to stay where they are and we come as soon as possible the next morning.
If the “OK” button is pushed, it means exactly that, too. Participants show us that they are fine and are having a good time. There is no limit to how often that button can be pushed.
Last but not least, the “Custom” message. It MUST BE PUSHED if athletes have a longer rest between checkpoints. It shows us that athletes are fine, even though they are not moving.
The cons of the SPOT are that of course sometimes athletes use the „Help“-button when they really could have solved the problem themselves. Or they decided to use that button rather than going back to a checkpoint. Mind you, if athletes can’t walk pain-free anymore, that’s fine. But being tired is no reason. If that’s the case, we ask athletes to take a good rest and decide then. Because if we have to „rescue“ someone who is actually perfectly fine and at the same time something serious happens, it is bad to have resources bound.
Another con is that it’s technology and it does not always work. Usually this is due to not operating the SPOT correctly. But it also may be technical failure. Often it’s the wrong batteries. It means we don’t get a signal and people back home start to worry. In most cases race headquarter knows what’s going on, e.g. because we got in-/out times of a checkpoint or just recently had contact with the athlete.
To sum it up, the safety that SPOT brings to the race make it worth its while. The rental fee (tracking service, shipment and set-up included) is EUR 50.00/CAD 70.00 per unit. Batteries are not included. For the SPOT to work athletes we recommend buying two sets of 4x AAA Energizer Lithium Ultimate (model # L-92).
For athletes who bring their own SPOT, there is a set-up fee of EUR 20.00/CAD 29.00 per unit. All athletes who bring their own SPOT need to let us know by end of December at the latest. If we have not heard from otherwise, we will assume the athlete needs a rental unit and we will order one.
All athletes who bring their own SPOT please note that you should create and save a separate “Message Contact Profile” for YAU. Under that contact profile, we recommend to not include family at home on either type of distress message (Help & SOS) as they may worry when there is nothing to worry about. Inclusion of family on the Check-in/OK message is fine. Within the contact profile athletes need to define and include recipients for the Check-in/OK message, which in the past has been, “Still smiling” (this is best programmed to send only to email); Custom Message, which has been used for, “I’m taking a bivy” (email only as well); “Help” should be both email and text. SOS has no email option. It requires a phone number only. IMPORTANT: There is a notes section for SOS, and it should read like this: “User is part of a human-powered race on wilderness trails in the Yukon Territory. If SOS is being transmitted, please phone the primary SOS contact directly, as for the purpose of the race, use of SOS is defined to mean life or death. Race central # (contact = Race Headquarter) at tbc. phone number.” You do not want GEOS emergency response center to waste time calling family. You want race central to be the first call.
If athletes are bringing your own SPOT we will need to get their ESN-Number which is in the battery compartment and the URL to your shared link page.